The world of work is changing, and today, more and more people are choosing to work from the comfort of their homes. Freelancers aren’t the only ones affected. Teleworking is growing more and more in companies that allow their employees to work part-time or full-time from home.
Thanks to the development of new technologies, employee nomadism has gradually become more democratic. At the same time, the recruitment of freelancers for specific missions has become popular.
This has led business leaders and managers to review the way they manage their clients and team. Indeed, how do you go about communicating with clients and employees from a distance?
1. Stay connected to your business
Communication is essential to effective collaboration. Do you often travel or work from home several days a week? Be aware that in addition to the telephone and email, there are many tools to stay in regular contact with your manager and your office colleagues.
Various applications such as Skype or Slack, or project management software allow you to easily communicate with the members of your team, wherever you are.
When working from home, it is essential to maintain the spirit of collaboration and socialization. Regularly meet your colleagues and your manager for a meeting or to share a coffee or a meal.
Discuss the tasks you have accomplished and those in progress. This is as important for your career as it is for your morale.
2. Dress as if you were going to the office
Avoid staying in pajamas! Experts and as a recent research named Social Psychological and personality science points out, it is essential to prepare and dress for your workday. Thus, you are more productive, motivated, and determined to accomplish your tasks. In this way, you are telling your brain that the time for relaxation is over, and you are boosting your energy.
3. Create an office space
To work effectively at home, it is imperative to provide yourself with a workspace. Avoid working on your sofa or in your bed. This could seriously affect your productivity since the brain associates these places with relaxation and sleep.
The advantage of being at home is that you can create a site that inspires you. Find a comfortable, spacious, quiet, airy, and bright place to set up your office.
As with the dress, sitting at your desk will make you more productive because it tells your brain that it’s time to go into work mode. Also, it will be easier to install a real break between your working moments and your moments of relaxation.
4. Respect working hours
One of the advantages of working at home is flexibility: being able to arrange your own schedules, taking breaks when you want, and finishing the day when you decide.
However, to remain productive and optimize your working time, you must respect fixed schedules. It also allows you to structure your day and stay motivated.
To define your plans, take into account these elements:
- Be available when your manager needs you.
- Facilitate communication with colleagues and customers.
- Work when you are most productive.
- Once you find your ideal pace, keep it, and communicate it to everyone you work with.
5. Set limits
When you work at home, there is no longer a break between your workplace and your home. We can quickly fall into the trap of being continually in work mode. The danger is to feel like you’re continuously at work and not at home anymore. To avoid this, you need to impose limits and separate your private life from your professional life. This will make you more productive and less stressed when you are not working. For example, let your friends and families know that just because you work at home doesn’t mean they can come and see you when they want.
As with standard work, there are timetables to be observed. In particular, avoid replying to an email at 10 p.m., for example. In the same way that you plan your workday, plan the times when you are not available to work and inform your manager and your colleagues.
6. Organize your day
In the office as at home, to be productive and efficient, you have to be organized:
- Plan your goals for the day: list the tasks to do for the day while remaining realistic.
- Prioritize your tasks: organize your tasks in order of importance and urgency. You can help yourself with the Eisenhower matrix.
- Perform the most difficult tasks when you have the most energy (usually in the morning).
- Focus on one task at a time because multitasking hurts productivity.
- Finally, planning your day will prevent you from procrastinating, wasting your time and losing efficiency.
Related post: How To Organise Your Life in 2020:
7. Avoid distractions
Working at home makes it harder to resist the temptation of the many distractions around you: watching Netflix, listening to the radio, surfing the Internet, or answering emails and personal messages on your phone. As in the office, it is essential to avoid all the distractions that ruin your productivity. So, rather than depriving yourself, define the activities that relax you and include them in your planning during breaks that you allow yourself or to reward you for the work accomplished.
8. Adopt a unique working method
The performance of telework involves defining a work plan. Homeworkers indeed tend to confuse this mode of operation with the possibility of applying their own way of doing things. However, the latter is not necessarily compatible with that of their colleagues. For better cohesion, it is therefore imperative to adopt a project management tool so that each employee works in the same way.
9. Build trust
Since you work with virtual collaborators, you must be able to rely on them. The moment you cannot trust them, the remote work experience will be doomed to failure. To be successful and keep employee productivity at the same level (or improve), select reliable people with the skills required for this work mode.
10. Maintain a social bond
Since the employees work at home, the social relationship established can deteriorate little by little. To keep the team spirit between employees intact, organize meetings on company premises, use videoconferences. Your objective? Reinforce the feeling of belonging to a team. By applying these tips, your home employees and freelancers will be as efficient as the employees sitting right next to you!
Does any of the above resonate with you? Let me know in the comments below!